%\typeout{----------------------- common part --------------}

\section{Proposals for IRAM Telescopes}

The deadline for submission of observing proposals on IRAM
telescopes, both the interferometer and the 30m, is \\[1ex]
\centerline{\framebox{\deadline, 17:00 CET (UT + 1 hour)}}\\[1ex]
%
The scheduling period extends from \obsperiod.
%
Proposals should be submitted through our web--based submission facility.
% we strongly suggest to use this medium, but please avoid last minute
%submissions when the network could temporarily be congested.
Instructions can be found on our \htmladdnormallink{web page}
{\www/GENERAL/submission/submission.html} at URL: %\\[1ex]
\begin{center}
 \www/GENERAL/\\
 \makebox[2em]{}submission/submission.html
\end{center}
%
\noindent Detailed information on time estimates, special observing
modes, technical information and references for both the IRAM
interferometer and the IRAM 30m telescope can be found on the above
mentioned web page. The submission facility will be opened about
three weeks before the proposal deadline. Proposal form pages and
the 30m time estimator are available now.

Please avoid last minute submissions when the network could be
congested. As an insurance against network congestion or failure, we
still accept, in well justified cases,  proposals submitted by:
\begin{itemize}
\item  fax to number: \propfax\ or by
\item  ordinary mail addressed to:\\
\makebox[1cm]{}IRAM Scientific Secretariat,\\
\makebox[1cm]{}300, rue de la piscine, \\
\makebox[1cm]{}F-38406 St. Martin d'H\`eres, France
\end{itemize}
Proposals sent by e--mail are not accepted.
%%% leave out now since only web proposals accepted
%Proposals containing grey scale plots should exclusively be submitted
%through the web facility in order to avoid deterioration of image quality
%in the copying.
Color plots will be printed/copied in grey scale.
%If the proposers want
%their color plots to be passed on to the program committee,
%the {\bf entire proposal} must be sent in by ordinary mail in {\bf 12 copies}.
If color is considered essential for the understanding of a specific figure, a
respective remark should be added in the figure caption. The color
version  may then be consulted in the electronic proposal by
the referees.

Soon after the deadline the IRAM Scientific Secretariat sends
an acknowledgement of receipt to the Principal Investigator  of each
proposal correctly received, together with the proposal registration number.
%To avoid the allocation of several numbers for the same proposal, send
%in your proposal {\it only once}.
Note that the web facility allows cancellation and modification of
proposals before the deadline. The facility also allows to view the
proposal in its final form as it appears after re--compilation at
IRAM. We  urge proposers to make use of this feature as we
always receive a number of corrupted proposals (figures missing,
blank pages, etc.).

Valid proposals contain the official cover page, one or more pages of
technical information, up to two pages
of text describing the scientific aims, and up to two more pages of
figures, tables, and references. Normal proposals should  
{\it not exceed 6 pages}, except for additional technical pages.
Longer proposals will be cut. We continue  to call for
{\bf Large Observing Programmes} as described by P.~Cox 
%(see the announcement by P.~Cox\ref{Large} which appeared 
%in the August 2008 Newsletter) 
in this Newsletter. The Large Programmes may have up to 4 pages for 
the scientific justification, plus cover page, the technical pages,
 and 2 pages for supporting material. 

Both  proposal forms, for the 30m telescope and for the interferometer,
have been changed considerably for the current deadline.  In fact, we
now have  different template files  for the two telescopes, {\tt
  prop-pdb.tex} and {\tt   prop-30m.tex}.
Please, {\bf make absolutely sure to use the current version} 
of these files and the common \LaTeX\ style file {\tt proposal.sty}. 
All three files may  be downloaded
from the IRAM web pages\footnote{
from here on we give only relative URL addresses. In the absolute address
the leading two dots (..) should be replaced by the address of
one of our mirror sites: \www\ or \wwwspain.}
\ at URL \htmladdnormallink{at URL}
{\www/GENERAL/submission/proposal.html}
{\tt../GENERAL/\-submission/\-proposal.html}.
%
Do not change the font type or size, and do not  manipulate the style
file.  In case of problems, contact the IRAM secretary.
(e--mail: {\tt berjaud@iram.fr}).
%This is particularly important at the current deadline, since the
%style file has been modified at a number of places for facilitating
%a detailed computerized  handling of the proposals.

In all cases, indicate on the proposal cover page whether your proposal
is (or is not) a {\it resubmission} of a previously rejected proposal or a
{\it continuation} of a previously accepted interferometer or 30m proposal.
We request that the proposers describe very briefly in the
introductory paragraph (automatically generated header ``Proposal history: '')
why the proposal is being resubmitted (e.g. improved scientific justification)
or is proposed to be continued (e.g. last observations suffered from bad
weather).

%Applications for {\bf short spacing observations} have been simplified.
{\bf Short spacing observations} on the 30m telescope can now be
requested directly on the interferometer proposal form.
%complementary 30m observations is evident already at the
%time when the PdB interferometer proposal is prepared, just note this
%need on the interferometer proposal. 
A separate proposal for the 30m telescope is not required.
The interferometer proposal form contains a bullet,
labelled ``short spacings'' which should then be checked.
The user will be prompted to fill in an additional paragraph in which
the scientific need for the short spacings should be described.
It is essential to give here  all observational details,
including size of map, sampling density and rms noise, spectral resolution,
receiver configuration and time requested.

A mailing list has been set up for astronomers interested in being
notified about the availability of a new Call for Proposals. A link to
this mailing list is on the IRAM web page. The list presently contains
all users of IRAM telescopes during the last 2 years. 
%Please check
%that your email address in this list is correct, and point out the
%existence of this list to interested colleagues.
%
\signed{
%\htmladdnormallink{Roberto Neri}{mailto:neri@iram.fr},
%\htmladdnormallink{Clemens Thum}{mailto:thum@iram.fr}}
J.M.~Winters  \& C.~Thum }
